InvoiceOnline.com is the ideal helper for small business owners, freelancers, and self-employed individuals who want to create invoices quickly and securely. In this guide, we’ll walk you through the process of creating your first invoice in a few simple steps.

1. Basic invoice details

After logging into InvoiceOnline.com, click on Create Invoice. A page with several sections will open. The first section contains basic information, such as:

  • Invoice type - regular invoice, advance invoice, proforma invoice, etc.

  • Invoice number - the system can number automatically, but you can also modify it

  • Issue date and due date

  • Payment method - e.g., bank transfer, cash, credit card, cash on delivery

  • Bank account - enter your own account number, or IBAN or variable symbol

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2. Settings

In this section, you can customize the appearance, currency and language of the invoice:

  • Invoice language - English, Czech, German, French, Polish, Dutch, Spanish, etc.

  • Currency - USD, CZK, EUR, GBP, PLN, and other currencies for issuing invoices for foreign accounts

  • Appearance - you can customize the invoice according to your preferences, e.g., colors, logo, or stamp

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3. Your customer (Buyer) and Information about you (Supplier)

To fill out the invoice, provide the following information:

  • Company name / entrepreneur's name

  • Tax ID

  • Address

  • Contact information (email, phone, website)

You can add your personal information in the same way. You can also manually add a customer or save them to your address book.

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4. Invoice items

In this section, list the items you're invoicing:

  • Item name

  • Price (you can add a discount)

  • Quantity

  • VAT (rate or no VAT)

  • You can duplicate items or select from a list of favorites.

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You can save items to your list of favorites and select them from the menu next time. This step will save you time and speed up the invoicing process.

5. Preview, issue and send

Have you filled everything in? Proceed to the last step:

  • Click on Preview (the invoice will display exactly as the customer will see it)

  • If everything looks correct, click on Issue and Send

  • You can download the completed invoice as a PDF file

Issuing your first invoice on InvoiceOnline.com takes just a few minutes.
With automatic data retrieval and an intuitive interface, even beginners can handle it easily.

📩 If you have any questions about issuing invoices or account settings, please contact us by email at [email protected]. We're here for you!