Template of the Quote
What should a professional quote contain?
With our platform, you can easily include all key components listed below.
Basic Components:
Bill to – Buyer's name and billing address.
Quote Number – Unique identifier for tracking the quote.
Date – Date when the quote is issued.
Description – Detailed description of the items or services.
Amount – Total cost of the quoted items.
Advanced Components:
Ship to – Delivery address, if different from billing address.
P.O. – Reference to the purchase order, if applicable.
Quantity (Qty) – Number of units requested.
Unit Price – Cost per individual unit.
When and why is it used?
Quotes (also known as quotations or price quotes) are essential in the early stages of a sales process. They help both parties align on pricing, expectations, and responsibilities before any transaction takes place. Here's why they are used and in which situations:
Sharing pricing details
Gives the buyer a clear overview of costs, quantities, and items.Setting business terms
Outlines delivery time, payment terms, validity, and any conditions.Formalizing an offer
Once accepted, the quote becomes a binding agreement.Helping buyers decide
Supports internal approvals and budget planning on the buyer’s side.Demonstrating professionalism
A clear, structured quote shows credibility and builds trust
